Renewal Guide

2026 Renewal Guide

This in-depth renewal guide is intended for midwives who are new to the College’s renewal requirements or would like more detailed information.

Midwives are required to renew their certificates of registration with the College annually, which includes inactive/non-practising midwives. The renewal deadline is October 1, 2026.

Please ensure that your renewal is complete and received by the College by October 1. Incomplete or late renewals will be subject to a penalty of an additional 15% of the annual registration fee and a notice of default will be issued. 

For 2026, online renewals will be deemed complete if, by October 1:

1. A midwife has completed and submitted the online renewal application and has met the continuing competency requirements, where applicable.
2. The midwife has submitted their annual fee payment.

Review the steps below to get started!

Step 1 & 2: Getting Started and Renewal Route

The online renewal application is available during the renewal period in our Registrant Portal starting in August. You will need your email address and password to access the Registrant Portal.

The online renewal application will automatically recognize your current class of registration as noted on the Public Register. 

You will be asked to select your registration renewal route based on the certificate of registration you hold or apply to hold: general, supervised practice, transitional, inactive, or resignation. 

Class Changes to Inactive/Non-practising

Class change requests to inactive/non-practising may be submitted to the College within the Renewal Portal for effective dates between August 1 and November 1.  A separate class change form is not required in these instances, and renewal invoices will be reduced accordingly. Effective class change dates cannot be backdated.

For effective dates from November 2 to July 31, please review the class change information here and submit a class change form.

Resignation Requests

Resignation requests can be submitted through the Registrant Portal or through the renewal application up to October 1.

If you have decided you no longer wish to continue as a registered midwife for the new registration year beginning October 1, please enter the Registrant Portal and submit your resignation request with an effective date of no later than October 1. This will ensure you do not incur any registration renewal fees or penalty fees for the new registration year. Once a request is received, the College will process the resignation, then confirm in writing.  Resignations cannot be backdated.

Registration renewal fees and penalty fees will apply for resignations received after October 1 without a paid and submitted renewal form.

To assist you in making the decision to resign or renew your registration with the College, please review the Inactive and Resignation Fact Sheet

Step 3. Home Address and Contact Information

Ensure that the College has your current home address and contact information. The College uses your personal contact information—not your practice contact information—to contact you for all College business. All midwives must provide a valid email address*, per the College’s General By-law 14.05(e). 

Your personal contact information is not published on the Public Register. 

*If you change your email address in this section, your newly entered email address will be your user login for the Registrant Portal. 

Step 4. Practice Location(s) & Information

Midwives are required to provide all practice location(s), dates where they currently provide and have previously provided midwifery services within Ontario, and the position held at each practice location. This includes all other places they practise midwifery if not in a midwifery practice group. 

This information is published on the Public Register.

Look for any duplicates to be deleted from your profile. Are there any practice locations to be added? Are all the practice locations where you have practised since joining the College entered? Are there any discrepancies between when you started at a practice location compared to when you became eligible to practise with the College?

Updating or Correcting Practice Information? 

To add a new practice you work with, select +Add Practice button in the top left-hand corner, select your current practice from the drop-down menu, add a start date, and answer the questions presented.

To add a past practice location not listed in your profile, select +Add Practice button in the top left-hand corner, select the practice from the drop-down menu, add a start date, answer the questions presented, including your position at the practice, and add an end date. To edit, select the Edit button. Note: Adding an end date will move the practice location entry to the Past Practice(s) tab.

To edit/update information for an existing practice listed in your profile either in the Current Practice(s) tab or in the Past Practice(s) tab, click the Edit button and update the information. Note: Adding an end date will move the practice location entry to the Past Practice(s) tab unless the end date is a future date.

If there is any information you cannot correct directly, send an email to registration@cmo.on.ca with the required correction. The correction will be made by College staff and afterwards you will receive an email confirming the change.

Not affiliated with a midwifery practice group? 

If you are currently practising midwifery outside a midwifery practice group, please provide the College with information on where you are practising, including the address, phone number, your position title, and start date, if not currently listed on your College profile. To add new information, please email the information to registration@cmo.on.ca and the information will be added to your profile. 

Step 5. Other Registrations

All midwives are required to provide information about current or past registrations or licences held in any profession in any jurisdiction. This information is published on the Public Register. Midwives are asked to provide the following information where applicable:

• Name of the regulator/licensing body 
• Profession 
• Province/State/Territory (Canada/US) 
• Country 
• Start and end date 

Add a new registration by clicking the +Add Registration button. To edit the existing information, click Edit. 

Not registered or licensed to practise midwifery in another jurisdiction or any other profession in any jurisdiction? Click the Next button in the lower right-hand corner to continue.

Step 5.2 Hospital & Birth Centre Privileges

This step is hidden from inactive class registrants.

All midwives must provide the College with the names of all Ontario hospitals and birth centres where they hold privileges. Any current and past hospital/birth centre privileging information on file with the College will be visible in this section. 

Please review the list in this section and make any necessary changes. Choose +Add New to add to the list or Edit to add an end date or update information. Where an end date is entered, the hospital/birth centre privilege will appear under Past Privileges, unless the end date is a future date. Please also indicate whether you are the head midwife at each hospital where you have privileges.

If your hospital/birth centre is not in the drop-down menu, please contact the College at registration@cmo.on.ca for an adjustment to the drop-down menu.

If there is any information you cannot correct directly, send an email to registration@cmo.on.ca with the required correction. The correction will be made by College staff and afterwards you will receive an email confirming the change.

Step 6. Continuing Competency

Practising midwives enter the date they obtained their training in NRP, CPR, and ES.  All training must be valid on October 1, 2026. Registrants who do not meet the continuing competency requirements by October 1, 2026, will not be permitted to submit their registration renewal to the College.

If a registrant hasn’t submitted their registration renewal by October 1, they will receive a notice of incomplete renewal from the College, will be charged the 15% penalty fee, and will be given 30 days to provide current certification documentation to the College from the date of the notice.

Note: Registrants are not required to upload certificates of completion to the Continuing Competencies tab on the left menu of the Registrant Portal unless requested by the College.

Step 7. Ministry of Health

HealthForceOntario Health Professions Database (HPDB)

The next sections relate to HPDB requirements. Accurate completion of this section helps the College fulfill its role as a source of information concerning the Ontario midwifery profession. The College is required to report this information directly to the government in accordance with section 36.1 of the Regulated Health Professions Act, 1991. Most of the questions have drop-down menus from which you must select an answer.

Step 8. Disclosures

Please answer the disclosure questions based on an event(s) occurring or having occurred in Ontario, or any other jurisdiction, if not previously disclosed to the College. If you have previously made a disclosure but new information is available, please provide the information.

The disclosure questions are to be answered “Yes” or “No.” Any question answered with a “Yes,” must include details in the space provided. Please answer each of the disclosure questions carefully.

Questions about this section may be directed by email to conduct@cmo.on.ca

Step 9. Authorization

Certify that you have current professional liability insurance as required or will hold an Inactive class of registration. All general, supervised practice, and transitional certificate holders must always maintain professional liability insurance as a condition of registration. Inactive midwives are not required to maintain professional liability insurance.

Certify that all information provided is true, complete, and accurate to proceed to the next section.

Step 9.6 Designated Drugs and Substances Regulation Requirements

Only those midwives who haven’t declared compliance previously will see this section within their renewal form.

This Declaration of Compliance is submitted in accordance with the Designated Drugs and Substances Regulation where a registrant may, in a public hospital, on their own responsibility, administer by injection a substance set out in Schedule 4 of the Regulation if they comply with the standards of practice. This is set out in the Registrar’s Policy on Controlled Drugs and Substances Education and Training or Course Requirement (effective March 1, 2024)

Declaration

I have read and understood the requirements set out in the Registrar’s Policy on Controlled Drugs and Substances Education and Training or Course Requirement and I declare that I am in compliance because:

• I have acquired sufficient knowledge, skill and judgment, based on my approved education and training, to safely and competently administer by injection the substances set out in Schedule 4;
• I have successfully completed the College’s course entitled “The Safe Prescribing and Administration of Controlled Drugs and Substances for Ontario Midwives”; or
• I am not currently administering by injection a substance set out in Schedule 4 of the Designated Drugs and Substances Regulation.  

Yes / No

Resources for this requirement are available here.

Questions about this requirement may be directed by email to practiceadvice@cmo.on.ca

Step 9.7 Professional Development Portfolio

Midwives who were registered with the College between October 2, 2022, and October 1, 2023 must declare completion of their Professional Development Portfolio requirements by October 1, 2026 as part of the registration renewal process. The Professional Development Portfolio includes the following components: 

• Self-Assessment 

• Learning Plan 

• Evidence of learning activities (e.g., certificates, agendas, participation records) 

• Case Review Record (if applicable) 

At the time of declaration, you are not required to submit your completed portfolio. However, you should: 

• Keep all portfolio materials organized and easily accessible 

• Be prepared to submit your portfolio if selected for audit 

Each year, 20% of reporting midwives are randomly selected for audit and asked to submit their portfolio documents to the College. If you are selected, the College will contact you after October 1 with instructions and timelines for submitting your information. 

If you are not required to report this year, continue working on your portfolio. Your reporting year will be either next year or the following year, depending on your registration date. 

To learn more about the Professional Development Portfolio requirements, click here.

Step 10. Payment

2026 Renewal Fees

Registration Class	Total Renewal Fee	Cheque Instalment 1        Dated: Oct. 1, 2026	Cheque Instalment 2 Dated: Feb. 1, 2027
General, Supervised, Transitional	$2756	$1403	$1353
Inactive on October 1, 2026	$1237	$643.50	$593.50
Inactive class change between October 2, 2026 to November 1, 2026	$1364	$707	$657

Select your method of payment. College fees can only be paid by:

• Visa or MasterCard through the Registrant Portal (full annual fee)
• Money Order/Cheque (full annual fee) or two instalments, as noted in the table above)

If payment by Visa or MasterCard is selected, the renewal system will guide you through the secure online payment process and will then automatically submit your registration renewal form to the College. Please note instalment payments by credit card are not possible. To pay in instalments, select the cheque payment option instead. 

If payment by cheque is selected, please review the information on the screen before clicking the submit button, which will submit your renewal form to the College. Payment by instalment applies to cheque/money order payments only. 

To be accepted by the College, cheque/money order payments must be: 

• Payable to the “College of Midwives of Ontario” 
• Signed and dated accordingly with the midwife’s name and College registration number clearly visible on the face of the cheque
• Not understated, not overstated, and the dollar amount on the cheque matches the written text
• Received after the submission of a renewal form, but not later than October 1
• One cheque per midwife for full payment or two cheques for instalments 

For payments by instalment: 

• Instalment amounts on cheques are exactly as indicated on the chart above 
• Both instalment cheques/money orders are received no later than October 1
• Second instalment cheque is dated February 1, 2027
• Each cheque, including second instalment cheques, not honoured by the bank is subject to a $40 NSF processing fee, in addition to the penalty fee as the renewal application may be deemed late 

Payment Plan

In extenuating circumstances, a midwife may request a payment plan from the College for registration renewal fees due on October 1. The deadline to submit a request for a payment plan to the College is September 1.

Extenuating circumstances are defined as conditions beyond one’s control that justify a payment plan beyond what is already offered with respect to payment in two instalments. A midwife applying for a payment plan will need to show that the circumstances of the application are sufficiently exceptional to justify a departure from the annual renewal requirements. It is for the applicant to demonstrate that exceptional circumstances exist.

To access the Payment Plan Request form, click here.

Note: Your registration renewal application will not be processed until payment has been received and processed. If you are paying by money order/cheque, please ensure that your payment is received well before October 1 to ensure your renewal is not deemed late..

Renewal Confirmation

IMPORTANT: Only once you have reached the page labelled “Submitted” have you successfully submitted your online renewal application to the College.  Midwives are encouraged to save this individualized page for their records.

Professional Development Portfolio declarations of completion will be submitted to the College within the renewal form.  Only midwives due to submit a declaration in 2026 will see this option within their individual renewal form.  By submitting a completed renewal form to the College by October 1, a midwife has met the Professional Development Portfolio declaration requirement due in 2026.

Annual Registration Card 

An updated annual registration card will be available through the Registrant Portal as soon as the College reviews and deems an application for registration renewal as complete. Notification will be sent to you by email when your renewal is marked complete. 

If you require early access to your annual registration card, please submit your complete renewal to the College as early as possible.

Receipt for Payment

A receipt for payment is available through the left-hand menu in the Registrant Portal. Tax receipts will be available in the Registrant Portal in early 2027.

Professional Development Portfolio FAQ

See the frequently asked questions below for more information on completing your professional development portfolio and submitting your declaration of completion to the College. If your question hasn’t been answered here, read our Professional Development Portfolio page or send us an email at qap@cmo.on.ca.