Keep Your Registration Information Updated
Throughout this page you can access administrative forms you need to make requests of the College or changes to the status of your registration. There are changes you can make in the Registrant Portal (formerly Member Portal) and changes that must go through the College. This section details both.
In accordance with the College’s General By-laws article 14.06, midwives are required to notify the College of any changes to the information that has previously been provided within 14 days of the change.
This includes personal contact information, name change, practice, position and privilege information, as well as any information about complaints or investigations against the member by another regulatory body and any outcomes.
- Your residential address, telephone number, and personal email address.
- Your principal place of practice, as well as all past practice locations (including start and end dates), whether as a sole proprietor, a partner, an associate or in some other capacity as a midwife
- All other places where you practice midwifery, excluding the private residences of clients.
Note: When you select a practice, the address and telephone numbers are automatically populated. If this information is incorrect, please let us know in writing at firstname.lastname@example.org.
- The name of each hospital, birth centre and health facility in Ontario where you have privileges, and the date that each privilege was granted and, if applicable, terminated. You are also required to inform the College if you are the head midwife.
Note: You can add new hospital privilege information in the Member Portal, and in some cases, you can update information if it is a current hospital privilege, such as adding an end date. If there is any information displayed that is incorrect, and you are not able to correct it, please let us know in writing by emailing email@example.com.
- Your name
- If you’ve ever been charged, or had findings of guilt against you by a court with respect to any offence, including criminal offences, offences under the Health Insurance Act or Controlled Drugs and Substances Act, or findings of professional negligence or malpractice
- If you have any current conditions or restrictions imposed by a court relating to your custody or release, and any information with respect to a court-imposed publication ban.
- If you are registered or licensed in any other profession, in any jurisdiction, you must inform the College of your registration.
- If you are registered with another regulatory body in any jurisdiction, you are required to inform the College in writing in the event that:
- There are findings of professional misconduct, incompetence, incapacity, or similar against you
- Proceedings are initiated against you, related to professional misconduct, incompetence, incapacity, or similar
- Your registration or licensure is denied, terminated, or suspended
- Terms, conditions, limitations, or other restrictions are placed on your registration or licensure
- Your conduct becomes the subject of a coroner’s inquest proceeding or verdict.
- You settle a legal action that’s related to your professional activities or become subject to a judgment in any action.
Letters of Professional Standing
Letter of Professional Standing Request Form
For hospital privileges, birth centres, etc.
This letter is normally required by Ontario hospitals, birth centres, midwifery practice groups, midwifery regulators outside of Canada, and other institutions for privileging purposes, employment, or to confirm registration. It can also be used if you’re applying to another profession inside Canada.
A Letter of Professional Standing issued by the College of Midwives of Ontario verifies your registration, including your current registration status. Additional details of information provided is outlined in the request form, along with instructions for how to submit your form to the College.
Letter of Standing and Professional Conduct Request Form
For other Canadian midwifery regulators
This is required by other Canadian midwifery regulators to process a registration application as a midwife outside of Ontario and within Canada. All regulated midwifery jurisdictions in Canada use the same template for Letters of Standing and Professional Conduct.
A Letter of Standing and Professional Conduct issued by the College of Midwives of Ontario verifies the registration of a midwife, including current registration status, to a Canadian midwifery regulator. Additional information provided is detailed in the request form, along with instructions for how to submit your request to the College.
Class Change Forms
Change of Class – General to Inactive Request Form
Registrants in the general class who wish to change to the inactive class of registration should submit a class change form to the College before the effective date of the change.
Registrants in the inactive class remain current registrants of the College and are required to renew their registration with the College by the annual October 1 deadline.
Inactive class registrants of the College may continue to use the title Registered Midwife, or RM, but are not permitted to practise midwifery in Ontario while in the inactive class.
For more information about the inactive class and not practising midwifery, review the Inactive Class Information.
Once the College processes the class change to inactive, the following occurs:
- Your professional liability insurance is suspended. Inactive registrants are not permitted to practise midwifery in Ontario.
- Your Public Register information is updated, and an updated wallet card will be available through the Registrant Portal.
- Midwifery stakeholders are notified.
- Your class change is confirmed by email.
- Your registration fees are re-calculated and a refund is issued to you by cheque, if applicable, within four to six weeks after the effective date of the class change. The refunded amount is the pro-rated difference between general fees paid and inactive fees for the remainder of the registration year.
To initiate the class change process from general to inactive, submit a class change application form to the College through the secure deposit box.
Change of Class – Inactive to General Request Form
Registrants in the inactive class who wish to change to the general class of registration should submit a class change application form to the College a minimum of eight weeks before the requested date of the change.
Current registrants who want to be re-issued a general certificate of registration must meet the following requirements:
You must have practised midwifery for at least two years in the preceding four years immediately before the date of application for re-issuance of a general certificate of registration, and have the following birth numbers:
- 40 births consisting of
- 20 primary births including
- 10 primary out-of-hospital births
- 10 primary hospital births
- 20 primary births including
A registrant must also have completed the following, either at the time of entry into the profession or over the course of the registrant’s time practising:
- Attended at least 60 births, of which at least
- 40 were attended as primary midwife
- 30 were attended as part of the care provided to a woman in accordance with the principles of continuity of care
- 10 were attended in hospital, of which at least five were attended as primary midwife, and
- 10 were attended in a residence or remote clinic or remote birth centre, of which at least five were attended as primary midwife.
Required items for a class change from inactive class to the general class are:
- Completed inactive to general application form submitted to the College through the secure deposit box. A completed application includes complete registrant information, completion of the disclosure questions and provision of information if applicable, and reporting of birth numbers indicating active practice in the previous four years prior to application.
- Payment of a $50 class change application fee from inactive to general upon notice by the College of an available invoice.
- Current NRP, CPR, ES certificates of completion, which are in accordance with the College’s Continuing Competency Requirements and Approved Courses, uploaded to the Registrant Portal. All certificates must be current on the day of the class change.
- College’s Jurisprudence Course Certificate of Completion uploaded to Continuing Competency tab in the Registrant Portal, if not completed earlier. The fee for the Jurisprudence Course is $150.
- Evidence that you are legally authorized to work in Canada. Must be a Canadian Citizen, Permanent Resident or have valid open employment authorization.
- Professional liability insurance coverage evidence. For insurance through the Association of Ontario Midwives (AOM), the College will contact the AOM for confirmation. The effective date of the class change is contingent on the effective date of the professional liability insurance.
- Registration fee credit card payment through the Registrant Portal upon notice by the College of an available invoice.
A registrant pays general fees for the months or partial months practising and inactive fees for the months not practising in a registration year (October 1 to September 30). The status of registration fees is shown in the Registrant Portal. Unless otherwise notified by the College, additional registration fees are required to change to the general class from the inactive class.
General Class Resumes
|Fees to Change to General
(only when $1237 was previously paid)
|Plus $50 Class Change Application Fee (Inactive to General)|
|July 2023||$ 372||plus $50|
|August 2023||$ 248||plus $50|
|September 2023||$ 124||plus $50|
|October 2023||$ 1,519||plus $50|
|November 2023||$ 1,393||plus $50|
|December 2023||$ 1,266||plus $50|
|January 2024||$ 1,140||plus $50|
|February 2024||$ 1,013||plus $50|
|March 2024||$ 887||plus $50|
|April 2024||$ 760||plus $50|
|May 2024||$ 633||plus $50|
|June 2024||$ 506||plus $50|
|July 2024||$ 380||plus $50|
|August 2024||$ 253||plus $50|
|September 2024||$ 127||plus $50|
Note: When processing the class change application, if it is determined that a review by a panel of the Registration Committee is required, you will be advised in writing. A panel review process is initiated when a registrant does not meet the current clinical experience requirement, and the review may take two months to complete. Learn more about the panel review process.
Once the College processes the class change to general, the following occurs:
- Professional liability insurance is confirmed with the AOM, unless the registrant has provided evidence of insurance coverage in Ontario. Until a registrant has been notified by the College in writing of the class change, practising midwifery in Ontario remains unauthorized.
- Class change is confirmed by email to the registrant, which then allows the registrant to practise midwifery.
- Public Register Information is updated, and an updated wallet card becomes available through the Registrant Portal.
- Midwifery Stakeholders are notified.
- Registrant to review public register profile and update information including but not limited to hospital privileges via the Registrant Portal.
To initiate the class change process from inactive to general, submit a class change application form to the College through the secure deposit box.
Registrant Name Changes
Name Change Request Form
Midwives are required to inform and register a legal name change with the College within 14 days of the change.
All certificates of registration that are issued by the College will reflect your legal name at the time of registration.
If you legally change your name, you must submit the Name Change Request Form, along with supporting documentation. This can include a copy of the name change certificate issued by the government or a copy of your current, non-expired driver’s license, health card, or passport that displays your changed name.
According to the College’s General By-law, you are required to inform and register a legal name change with the College within 14 days of the change occurring.
There’s an administrative fee of $100 to re-issue registration documents and update College records with your name change.
Administrative costs are waived for Indigenous midwives registered with the College who are reclaiming their Indigenous names (pursuant to the Truth and Reconciliation Commission of Canada’s Call to Action #17).
You must practise midwifery using the legal name displayed on the Public Register. If you have a common name or nickname that is known by the health professional community or clients, this name and any abbreviations used for it must also be provided to the College to be displayed on the Public Register.
To register your name change with the College, submit the Name Change Request Form and supporting documentation to the College through the secure deposit box.
Supervised Class Forms
If you are to be registered in the supervised practice class, you can only practise midwifery under the supervision of an approved supervisor and in accordance with an approved supervision plan. The forms below must be filled out and returned to the College to arrange for an approved supervisor.
Agreement to Act as Supervisor Form
Supervised Practice Conflict of Interest Declaration Form
Learn more about the Criteria for Approval of Supervisors.
Transitional Class Forms
When you meet all of the requirements to practise midwifery but haven’t received your examination results, you can obtain a transitional registration and practise under supervision. To enable this, the applicant must have a College approved supervisor and the following documents must be completed and submitted to the College.
Agreement to Act as Supervising Midwife Form
Undertaking Form (College and Registrant)
Learn more about the Criteria for Approval of Supervisors.
Initial Application for a Certificate of Authorization for a Professional Corporation
Regulated health professionals are permitted to incorporate for the purpose of professional practice, providing they obtain Certificates of Authorization from their respective health colleges.
If you wish to incorporate, you must fill out the Initial Application for a Certificate of Authorization for a Professional Corporation.
A Certificate of Authorization must be renewed on or before April 1 of each year and is valid from April 1 to March 31. The fee for the annual renewal of a Certificate of Authorization is $250. If you are renewing a Certificate of Authorization, please submit the Application for Renewal of a Certificate of Authorization. If you require this form please contact firstname.lastname@example.org.
Visit our Professional Corporations page to get answers to frequently asked questions.
Learn more about incorporation in our Guide to an Application for a Certificate of Authorization for Health Profession Corporations.
Registration Verification Form
This form can be completed by a regulatory body either inside or outside of Canada to confirm the registration status of the regulated health professional for the College of Midwives of Ontario.
A Registration Verification form is to be filled out by a regulatory body inside or outside of Canada, for the College of Midwives of Ontario to verify the registration and registration status of a midwife, or any other regulated professional. This form is to be used if the issuing regulatory body does not issue their own Letter of Standing. The form outlines all the key information that is required from the regulatory body.
This form is required by the College for the purposes of and in support of a registration application to practise as a midwife in Ontario.
Scheduled office closure
The College of Midwives of Ontario’s offices will be closed from mid-day on December 22, 2023 through to January 2, 2024. Class changes take up to ten business days to process if they are not referred to panel so please submit your request by December 7 to ensure there is adequate processing time.
Secure deposit box
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